Policy on the Use of Generative AI and AI Assisted Technologies

Policy on the Use of Generative AI and AI-Assisted Technologies

 

IJAREE (Indonesian Journal of Agricultural, Resource and Environmental Economics) recognizes the growing use of Generative Artificial Intelligence (AI) in academic writing. This policy establishes clear guidelines for the acceptable and transparent use of AI tools in manuscripts submitted to the IJAREE journal.

 

Definition

Generative AI refers to AI-based tools that generate text, images, data analysis, or other content based on user prompts. This includes, but is not limited to, ChatGPT, Google Gemini, Microsoft Copilot, Claude, and similar large language model (LLM)-based applications.

 

Permitted Use of AI by Authors

Authors may use Generative AI tools for the following purposes:

  • Grammar checking, proofreading, and language editing to improve readability.
  • Paraphrasing or summarizing content written by the author themselves.
  • Creating an initial outline or structural suggestions that are subsequently substantially revised by the author.
  • Assistance with literature searches, provided that all cited sources are independently verified by the author.

 

Prohibited Uses of AI for Authors

The following uses of Generative AI are strictly prohibited:

  • Using AI-generated text as the main or substantial content of a manuscript without meaningful intellectual contribution from the author.
  • Listing an AI tool as a co-author or contributor. AI tools cannot hold the status of an author because they cannot be held responsible for the accuracy, integrity, and originality of the work.
  • Using AI to fabricate, falsify, or manipulate data, results, citations, or references.
  • Submitting AI-generated content without disclosing it to the editorial team.

 

Use of AI by Reviewers

Reviewers must maintain the confidentiality of the manuscript and are not permitted to upload the manuscript’s content, author information, data, images, or other confidential materials to an AI platform. AI may only be used in a limited capacity, such as to help refine the language of comments written by the reviewer themselves. AI must not be used to generate review reports, assess manuscript quality, or determine recommendations for accepting or rejecting a manuscript. Reviewers remain fully responsible for all review results and recommendations.

 

Use of AI by Editors

Editors may only use AI to assist with administrative tasks on a limited basis. AI must not replace editorial judgment or determine the acceptance, revision, or rejection of a manuscript. Editors are required to maintain the confidentiality of manuscripts and reviewers and ensure that all editorial and ethical decisions remain the responsibility of humans.

Disclosure Requirements

Authors who use Generative AI tools in any part of the manuscript preparation process must disclose this. The disclosure must be included as a separate statement titled “AI Use Disclosure”, placed before the References section. The statement must include:

  • The name of the AI tool used.
  • The purpose of using the tool.
  • Which sections of the manuscript used the tool.

Example of a disclosure statement: “In preparing this manuscript, the author used [tool name] to check grammar and clarify sentences in the introduction and discussion sections. The author has reviewed and edited all content generated with AI assistance and takes full responsibility for the final published manuscript.”

 

Editorial Review

The editorial team reserves the right to request the original draft, the prompts used, or the AI output log if there is suspicion of AI misuse. Reviewers who find indications of undisclosed AI use are required to report it to the Editor-in-Chief. Confirmed violations may result in the rejection of the manuscript, or for already published articles, retraction in accordance with this journal’s Article Retraction Policy.

 

This policy is based on the COPE Position Statement on Authorship and AI Tools (2023).